What it does
An offer starts as a draft, editable until it's sent. Sending it mints a unique share token and moves the associated application into the offered pipeline stage. The candidate opens a public page at that token, no account or login required, where they can review the offer and accept or decline it directly.
The page uses a plain token as the access credential, the same pattern as the scheduling and signing links, rather than requiring a full e-signature ceremony for this step. Once sent, an offer can't be silently edited, it has to be withdrawn first if something needs to change.
How it works
- 1
Draft the offer
Build the offer while it's still in draft status, when it can be freely edited before anything goes to the candidate.
- 2
Send it
Sending mints a share token, stamps the send time, and moves the application into the offered pipeline stage automatically, no separate manual stage change required.
- 3
The candidate opens it
The candidate follows the link to a public page built from that token. The first time a sent offer is opened, its status updates to viewed.
- 4
The candidate responds
Accepting or declining happens right on that same public page. No e-signature ceremony runs for this step, the token-gated response is the record.
- 5
The pipeline reacts
Accepting moves the candidate's pipeline stage to hired automatically. Declining leaves the pipeline stage as is, so a recruiter can see the outcome without cross-checking a separate offer screen.
- 6
Withdraw if plans change
An offer that's already sent, viewed, accepted, or declined can be withdrawn, which locks it against any further response.
One offer, a single source of status
Because the offer's status and the candidate's pipeline stage move together, a recruiter checking the pipeline sees the real state of the offer without opening the offer record separately.
Editing is locked once an offer is live
A sent offer can't be quietly changed underneath a candidate who already has the link. Any edit after sending requires withdrawing the offer first, which keeps what a candidate sees consistent with what was actually offered.
The public page shows only what the candidate needs
The token-gated view returns just the offer details relevant to a decision, not the employer's internal fields or notes attached to the offer record, keeping the candidate-facing page focused on what they're actually being asked to respond to.
No login, but not the same as e-sign
Offer accept or decline uses a token-gated public link, the same access pattern as document signing, but it's a lighter-weight response rather than a full signing ceremony. A contract that needs an actual signature runs through the separate e-signature feature.
Viewed status catches the silent case
An offer that was sent but never opened looks very different from one a candidate opened and is thinking over. Because the status flips to viewed automatically the first time the public page loads, a recruiter can tell the two apart without asking the candidate directly whether they've seen it yet.
Who it's for
Who this is for
This is for the moment a hiring process reaches an actual offer, a recruiter who wants to know the instant a candidate opens and responds to it, and a candidate who should be able to accept or decline without creating another account just to answer one question.
Frequently asked questions
Does a candidate need an account to respond to an offer?
No. The offer link uses a token as the access credential, so a candidate can open it, review the offer, and accept or decline directly without logging in or creating an account.
Can I edit an offer after it's been sent?
Not directly. An offer that has already been sent, viewed, accepted, or declined has to be withdrawn first before a new version can go out.
What happens to the candidate's pipeline stage when they accept?
Accepting an offer automatically moves the candidate's pipeline stage to hired. Declining an offer does not change the pipeline stage on its own.
Is offer accept/decline the same as the e-signature feature?
No. Offer response is a lighter token-gated accept or decline action. A document that needs an actual signature, like a contract, goes through the separate built-in e-signature feature.
Related pages
Send an offer and know the moment it's opened
Track an offer from draft through accepted, declined, or withdrawn, with the pipeline stage updating as the candidate responds.