# E-sign and offer automation

The Intervieux agent drafts a signable offer letter, contract, or NDA with real signature fields placed automatically, sends it for e-signature to specific recipients as its own approval step, and checks whether it's been viewed or signed without ever exposing an actual signing link.

Drafting a document and sending it for signature are two different kinds of risk, one is a wording mistake, the other is a legal document reaching the wrong inbox, so the agent treats them as two separate approvals rather than one combined step. A document exists in draft form first; nothing goes to a candidate until you confirm the send separately, and everything from a salary figure to a start date can still change in that window without anyone outside your team ever seeing the earlier version.

## What e-sign automation covers

create_signable_document composes a real PDF with at least one signature block, one per signer role such as the candidate and the employer, along with any fill-in fields like a legal name, an id number, or a start date, and auto-places signature, date, and initials fields from those blocks rather than leaving field placement as a manual step afterward. send_for_signature takes an already-created document and actually delivers it: secure, individual signing links per recipient, each getting a branded email with a sign button, not a shared link that could be forwarded to the wrong person. get_signature_status reports whether each recipient has viewed, signed, or declined, plus recent audit events, without ever returning the signing link itself, so checking status can't accidentally leak access to whoever asks about it. void_signature_request recalls an outstanding request, which immediately breaks the signing links, for a document sent in error or superseded by a revision, and it works whether zero or several recipients have already signed.

## A walkthrough: an offer that needs a quick correction

An employer says: "draft an offer letter for Priya at 145k with a signature block for her and for me." The agent creates the document with the salary, start date, and two signature blocks, and the approval card reads: "Create signable offer 'Offer Letter - Priya Nair' with 4 signature fields?" Approved, the employer then says send it, and a second, separate approval card appears: "Send 'Offer Letter - Priya Nair' for signature to 2 recipient(s): Priya Nair, you?" A day later the employer realizes the salary needs to change before Priya signs. They ask the agent to check status first: unsigned, viewed once. They then void the request, with the approval card confirming: "Void the signature request for 'Offer Letter - Priya Nair'?", and start a corrected version with the new figure, sending it out fresh rather than trying to edit the voided one in place.

## What stays separated and reversible

Creating a document and sending it for signature always require two separate approvals, never one combined step, so drafting something never accidentally delivers it. A document has to have signature fields placed before it can be sent, or the send fails honestly rather than going out incomplete. Checking status never exposes an actual signing link or token, only the state of each recipient, which keeps a status check safe to run even in a conversation someone else might see over your shoulder. Voiding a request is available any time a document was sent in error, is being revised, or is no longer needed, and it takes effect immediately, breaking every outstanding link at once rather than requiring a separate action per recipient.

## Frequently asked questions

### Does creating a signable offer letter automatically send it to the candidate?

No, creating the document and sending it for signature are two separate approval steps. A document can sit in draft form as long as you want before you decide to send it.

### Can I check whether a candidate has signed without exposing the signing link to anyone else?

Yes. get_signature_status reports whether each recipient has viewed, signed, or declined, along with recent audit events, but never returns the actual signing link or token.

### What happens if I need to fix a mistake after sending an offer for signature?

You can void the outstanding request, which breaks the signing links immediately, and then create and send a corrected version. The void requires its own approval and cannot be undone.

### What kinds of documents can go through e-signature?

Anything that needs a real signature: offer letters, contracts, NDAs, or onboarding paperwork, as long as the document includes at least one signature block for each signer role.

### What fields can a signable document include besides the signature itself?

Form fields for anything the recipient needs to fill in, like a legal name or an id number, and checkbox fields for acknowledgments, alongside the required signature block for each signer role.

## Related pages

- [Your AI recruiting agent](/recruiting-agent)
- [Scheduling automation](/recruiting-agent/scheduling-automation)
- [Branded email drafting](/recruiting-agent/email-drafting)
- [Pipeline automation](/recruiting-agent/pipeline-automation)
- [Frequently asked questions](/faq)

## Get an offer out for signature

Ask the agent to draft the document, approve it, then approve the separate send once it's ready to go to the candidate.

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