# Interview scheduling and booking links

Intervieux lets employers publish a weekly availability grid and share a booking link so a candidate can pick their own interview slot with no login and no back-and-forth email, then export the confirmed time to their own calendar as an ICS file.

Coordinating a human-round interview after the AI screen usually means an email chain over several time zones, someone proposing a slot, someone else asking for a different one, and a recruiter manually re-checking their calendar each time. A shared availability grid and a link the candidate can act on directly removes most of that chain.

## What it does

An employer sets up a recurring weekly availability grid, blocks of time on given days of the week that are open for interviews. That grid, combined with any interviews already booked, expands into a list of concrete future time slots. A shareable booking link, tied to a specific job and generated per candidate, gives that candidate a page where they see the open slots and pick one themselves, no account or login required. A confirmed booking can be exported as an ICS file so it lands on the candidate's own calendar the same way any other invite would.

## How it works

1. **Set the weekly availability grid** — Define which blocks of time on which days are open for interviews. This grid is recurring, so it doesn't need to be rebuilt for every new job or candidate.
2. **Generate a booking link for a candidate** — A token-based link is created for a specific candidate on a specific job. The link carries any already-confirmed booking for that candidate along with the open slots.
3. **The candidate books without an account** — The candidate opens the link, sees the available slots expanded from the availability grid, and picks one directly. No sign-in and no separate Intervieux account is required on their side.
4. **The slot locks atomically** — Booking a slot is resolved against a database constraint that prevents two candidates from claiming the same slot at once, even if both open the link at the same moment.
5. **The lead-time floor protects both sides** — A slot inside the next 24 hours isn't offered for booking, so neither the employer nor the candidate ends up with a same-day surprise interview.
6. **Export to a calendar** — Once a slot is confirmed, it can be exported as an ICS file, the standard calendar-invite format most calendar apps import directly.

## One grid, many candidates

The weekly availability grid isn't rebuilt per job. An employer sets their normal interviewing hours once, and every booking link generated afterward draws from the same grid minus whatever is already booked.

## No login is the point, not a limitation

A candidate deciding when to interview shouldn't need to create an account first. The booking page works entirely off the token in the link, so the barrier between getting the link and picking a time is effectively zero.

## The 24-hour floor is deliberate

Same-day scheduling tends to produce interviews neither side is actually ready for. The minimum lead time keeps a booked slot at least a day out, giving the employer time to prepare and the candidate time to plan around it.

## ICS export closes the loop

A confirmed interview time that only lives inside Intervieux is easy to forget. Exporting to ICS puts it on the same calendar the candidate already checks, with the standard reminder behavior their calendar app provides.

## The link carries its own state

A booking link isn't just a static form, it already knows whether that candidate has a confirmed booking, and shows it alongside any open slots. A candidate revisiting the same link sees their confirmed time rather than being offered to book again from scratch.

## Who this is for

This is for the human-round interview that follows an AI screen, where a recruiter or hiring manager needs a real time on the calendar with a specific candidate, and would rather send one link than run an email thread to find a time that works for both sides.

## Frequently asked questions

### Does a candidate need an Intervieux account to book an interview?

No. The booking link works off a token and requires no login or account creation on the candidate's side. They open the link, see available times, and pick one.

### Can two candidates book the same slot by accident?

No. Booking a slot resolves atomically against a database constraint that only allows one confirmed booking per slot, so a race between two candidates opening the same link at once can't produce a double-booking.

### How far in advance can a candidate book an interview?

Booking is only offered for slots at least 24 hours out. Same-day slots inside that window are not shown as available.

### Can I get the confirmed interview time into my own calendar?

Yes. Once a slot is confirmed, it can be exported as an ICS file, which most calendar apps import directly as a normal event.

## Related pages

- [Built-in e-signatures](/features/e-signatures)
- [Branded email center](/features/email-center)
- [Google and Microsoft connected accounts](/features/connected-accounts)
- [Frequently asked questions](/faq)

## Let candidates book their own interview slot

Set your weekly availability once, send a booking link, and let scheduling happen without an email chain.

Start practicing free: https://www.intervieux.ai/register · Hire with Intervieux: https://www.intervieux.ai/employers/signup