# Job search inbox monitoring Inbox monitoring connects a candidate's Gmail or Outlook account and sweeps it roughly every 30 minutes for interview invites, offers, and rejections, reading only the sender, subject line, and a snippet capped at 500 characters, never the full body of any email. The privacy limit isn't incidental. The AI is built to work off just enough of an email to recognize what kind of message it is, not to read a candidate's inbox in full. A candidate applying to a dozen companies at once no longer has to check every one of those threads by hand to know when something's actually changed. ## What it is Once a candidate connects their Gmail or Outlook account, monitoring runs on a roughly 30-minute sweep, checking for new messages that look like interview invites, offer letters, or rejections and pushing a notification when it finds one. What the AI actually reads to make that call is narrow by design: the sender, the subject line, and up to 500 characters of the message, never the complete body of the email. A candidate doesn't have to check their inbox constantly hoping not to miss a reply. Gmail and Outlook are both supported as connected accounts, alongside the calendar and meeting tools tied to each, so the same connection that powers monitoring can also support scheduling once an invite is confirmed. ## How it works 1. **Connect an inbox** — A candidate links Gmail or Outlook as a connected account. 2. **Sweeps run roughly every 30 minutes** — The system checks the connected inbox on that interval rather than continuously. 3. **Only sender, subject, and a snippet get read** — Each new message is evaluated using the sender, the subject line, and up to 500 characters, not the full body. 4. **Relevant messages trigger a notification** — Interview invites, offers, and rejections push a notification to the candidate when detected. 5. **Follow-up actions stay approval-gated** — Replying to an email or adding an interview time to a calendar requires the candidate's approval before it happens. ## Why a 500-character snippet, not the full body Reading a full email would mean the AI processes everything in a candidate's inbox: resumes attached, unrelated correspondence, personal messages, none of which it needs to recognize an interview invite. Capping what it reads to sender, subject, and up to 500 characters is a limit built specifically so the system does its job without seeing more than that. ## A roughly 30-minute sweep, not constant reading Monitoring doesn't watch an inbox continuously. It checks on a recurring interval close to every 30 minutes, which keeps a candidate from having to refresh their email manually while still catching a new invite or rejection within a reasonable window of it arriving. ## What it's actually looking for The sweep is built to recognize three specific outcomes: an interview invite, an offer, and a rejection, the three messages a candidate is most anxious not to miss during an active job search, and to push a notification the moment one of those shows up. ## Where approval comes back in Detecting a message is one thing; acting on it is another. Replying to an email, sending something at interview time, or adding an event to a calendar all stay approval-gated, meaning the candidate signs off before anything goes out on their behalf. ## Part of a free, always-on tool Inbox monitoring is one of roughly 34 tools available through Intervieux's personal agent, free to use with no billing gate. It runs quietly alongside the rest of a candidate's job search rather than as a separate paid add-on, which matters most for someone applying broadly and tracking replies from several companies at once. ## Who it's for Inbox monitoring is for candidates actively applying across multiple companies who don't want to miss a reply buried under everything else in their inbox. It's also for anyone uneasy about connecting an email account to any AI tool, since the privacy limit on what gets read is a core part of how the feature works, not an afterthought. Someone job-hunting while still employed, checking a personal inbox less often during the workday, gets the most practical value from a notification that surfaces an invite the moment it lands. ## Frequently asked questions ### Does the AI read my full emails when monitoring my inbox? No. It only reads the sender, the subject line, and up to 500 characters of the message, never the complete body of any email. ### How often does inbox monitoring check for new messages? Roughly every 30 minutes. It's a recurring sweep, not a continuous read of a candidate's inbox. ### What kinds of emails does it notify me about? Interview invites, offers, and rejections. Those are the message types the sweep is built to detect and push a notification for. ### Will it reply to emails or add things to my calendar without asking? No. Replying to an email or adding a calendar event both require the candidate's approval before they happen. ### Do I have to pay for inbox monitoring? No. It's one of the personal agent's tools, free to use with no billing gate, alongside job search, resume management, and the agent's other capabilities. ## Related pages - [Application fit trajectory](/features/fit-trajectory) - [AI application insights](/features/application-insights) - [Job board intro screening interviews](/features/intro-screening-interviews) - [Browse open roles](/jobs) ## Never miss an interview invite in your inbox Connect Gmail or Outlook and let Intervieux flag invites, offers, and rejections without reading your full emails to do it. Start practicing free: https://www.intervieux.ai/register · Hire with Intervieux: https://www.intervieux.ai/employers/signup