# Approval-gated employer email replies

Yes, the AI career agent can reply to an employer's email for you, drafted in your own voice from your connected mailbox, but it never sends without showing you the exact From, To, Subject, and full body first and getting your approval. The reply can only go back to whoever sent the original message; the agent can't address it anywhere else or invent a recipient.

Replying to an employer is one of the few things worth getting right on the first try, so the agent treats it with more care than most other actions. It reads the message you're responding to, drafts a reply in the voice you actually use with it based on how you've talked in the conversation, and puts the full text in front of you before anything leaves your mailbox.

The recipient is locked to the sender of the specific message you point it at. There's no version of this feature where the agent decides on its own who to write to, or fills in an address it thinks might be right.

## How a reply actually gets sent

First the agent checks get_connected_accounts to confirm which mailbox is connected and that it's able to send, not just read; a read-only connection needs reconnecting in your settings before this works at all. Then it finds the specific message, usually one search_correspondence or check_job_inbox already surfaced, and drafts a reply based on what it knows of your voice and the thread so far, kept short, specific, and readable in the conversation before it goes anywhere.

Calling reply_to_employer_email with that exact text produces an approval card showing the From, To, Subject, and the full body exactly as it will be sent, not a summary of it. Only your approval sends it. If you deny it, that's final for that draft; the agent won't quietly try sending it again in a different shape. One practical detail worth knowing: if your connected account is Outlook rather than Gmail, the reply goes out as a new message rather than a threaded one, since Outlook doesn't support threading on this surface, so the recipient sees it as a fresh email rather than a reply in the same thread.

## Replying to a recruiter

A recruiter emails about scheduling a call for a role you applied to. You tell the agent: "reply to that recruiter and tell them Tuesday or Wednesday afternoon works." It calls search_correspondence to find that exact message, confirms your Gmail is connected and able to send, and drafts a short reply in your voice: a thank-you for reaching out and the two windows you mentioned, nothing padded on.

Before anything sends, you see an approval card with the recruiter's exact email address as the recipient, the subject line, and the full body of the reply. You read it, notice you'd rather offer Wednesday morning instead, and ask for that change; the agent updates the draft and shows you the revised card. Only once you approve that version does reply_to_employer_email actually send it, from your own mailbox, to that recruiter and no one else.

## What can never happen without you

Every single send requires your approval, with no exception and no automated path around it. This tool is hard-coded onto a list the system will never auto-approve under any circumstance, and it's structurally missing from any background run that has no user present to read the draft, so there's no scenario where a reply leaves your mailbox unseen.

The recipient is fixed to the sender of the message you name; the agent cannot redirect a reply anywhere else, and it cannot invent, guess, or construct an address for someone you haven't corresponded with here, that only happens when you supply the exact address yourself. Sending itself is bounded per hour and per day: hit that limit and the agent tells you plainly and offers to hand you the drafted text to send yourself instead of trying to work around it. And regardless of what gets approved, this surface can never delete, archive, label, or move any mail in your inbox, sending a reply is the only action it's built to do.

## Frequently asked questions

### Will the AI career agent ever send an employer reply without showing me first?

No. Every reply requires your approval every time, with the exact From, To, Subject, and full body shown on the approval card before anything sends. This tool is hard-coded to never auto-approve, even inside automated runs.

### Can the agent email someone I haven't already corresponded with?

Only if you give it the exact address yourself. It never invents, guesses, or looks up a recipient on its own; replying to a message it already found is fixed to that message's original sender.

### Is there a limit on how many emails the agent can send for me?

Yes, sending is bounded per hour and per day. If you hit that limit, the agent tells you and offers to write the message out so you can send it yourself instead.

### Does a reply sent through Outlook look different from one sent through Gmail?

It can. Outlook has no threading on this surface, so a reply sent from a connected Outlook account arrives as a new message rather than staying in the original thread. Gmail replies thread normally.

## Related pages

- [Your AI career agent](/ai-career-agent)
- [Inbox monitoring for job replies](/ai-career-agent/inbox-monitoring)
- [Interview time coordination](/ai-career-agent/interview-scheduling)
- [Application tracking agent](/ai-career-agent/application-tracking)

## Let the agent draft your next reply

Point the agent at an employer's message and tell it what to say, no subscription required. Nothing sends until you approve the exact words on the card.

Start practicing free: https://www.intervieux.ai/register · Hire with Intervieux: https://www.intervieux.ai/employers/signup